Stop Losing Leads to Competitors

AI-powered lead response that reads context, personalizes messages, and responds instantly – so you don’t have to.

Ops that just works, so you can focus on care.

Schedule Free Demo

The Lead Response Problem

5 min
Average time to lose a lead to competitors

78%
of leads go to the first responder

3 hrs
Average manual response time

How CareOps CoPilot Works

📧
Monitor
AI continuously monitors your Email for leads

🔍
Analyze
AI reads and understands each lead’s specific care needs and context

✍️
Personalize
Generates custom email and text responses tailored to their situation

🚀
Respond
Sends personalized messages instantly while you focus on care

Three Ways to Never Lose Another Lead

⚡
Immediate Response
AI responds to leads within seconds with personalized messages addressing their specific care needs.
  • Beat competitors to every lead
  • Personalized to their care requirements
  • Dual channel (email + text) outreach
🔄
Auto-Reminders
Systematic follow-up messages to active prospects ensure no lead goes cold while you’re busy with operations.
  • Customizable follow-up schedules
  • Keeps prospects engaged
  • Prevents leads from going cold
🌱
Lead Farming
Re-engage leads from 3+ months ago with thoughtful “checking in” messages that turn cold prospects into warm opportunities.
  • Resurrect old opportunities
  • Maximize lead database value
  • Generate revenue from past investments

Choose Your Plan

Starter
Perfect for small healthcare agencies getting started with automated lead response
  • Immediate Response (Email Only)
  • AI-powered personalized messages
  • Basic email monitoring
  • Standard response templates
  • Email support

Get Custom Quote

Professional
Ideal for growing healthcare agencies that need comprehensive lead nurturing
  • Immediate Response (Email + SMS)
  • Auto-reminders every 2 days
  • Follow-up sequence up to 10 days
  • Advanced AI personalization
  • Dual-channel outreach
  • Priority support

Get Custom Quote

Enterprise
Comprehensive solution for established healthcare agencies with advanced needs
  • Immediate Response (Email + SMS)
  • Custom auto-reminder schedules
  • Lead farming (1x per month)
  • Advanced workflow customization
  • Dedicated account manager
  • White-glove onboarding

Get Custom Quote

Ready to Stop Losing Leads?

Leverage AI technology to scale your business operations while maintaining the personal touch your clients deserve.

Schedule Your Demo

About CareOps CoPilot

Built by Healthcare Operators, for Healthcare Operators

We know the frustration firsthand. As healthcare agency operators in the Bay Area, we were losing valuable leads to competitors simply because we couldn’t respond fast enough.

Every minute that passed meant potential clients were calling our competitors. Every lead that went cold was revenue walking out the door. We knew there had to be a better way.

The Solution That Changed Everything

That’s when we developed CareOps CoPilot – an AI-powered system that could read incoming leads, understand their specific care needs, and respond with personalized messages in seconds, not hours.

The results were immediate. We stopped losing leads to slow response times. Our conversion rates improved. Most importantly, we could focus on what we do best – providing exceptional care to our clients.

Sharing Success with Fellow Healthcare Operators

Now, we’re bringing this same technology to other healthcare agency operators who face the same challenges we did. Because we believe every healthcare operator deserves the tools to compete effectively and grow their business.

CareOps CoPilot isn’t just software – it’s the solution created by people who understand your daily operations, your challenges, and your goals.

Our Mission

To empower healthcare agency operators with intelligent automation that enhances care delivery while driving business growth.

🎯
Focus: Keep your attention on care, not admin

⚡
Speed: Respond to leads in seconds, not hours

❤️
Care: Maintain personal touch through AI personalization

📈
Growth: Scale operations without losing quality

Frequently Asked Questions

How does pricing work?
Our pricing is customized based on your agency size, lead volume, and specific needs. Contact us for a personalized quote that fits your budget.

Is there a setup fee?
Setup and onboarding are included in all plans. We’ll work with you to ensure smooth integration with your existing systems.

Can I change plans later?
Absolutely! You can upgrade or adjust your plan as your business grows. We’ll help you transition seamlessly.

What email platforms do you support?
We support all major email platforms including Outlook, Gmail, and most business email systems. Technical requirements are minimal.

Is there a contract commitment?
No long-term contracts required. We offer flexible month-to-month options because we’re confident you’ll love the results.

What kind of support do you provide?
All plans include comprehensive support. Professional and Enterprise plans receive priority support with dedicated assistance.